Nomansland Common, Wheathampstead, AL4 8EL
Tel: 07986 866508
Wheathampstead Cricket Club Constitution
The club shall be called Wheathampstead Cricket Club, hereafter to be referred to as "the club" and shall be affiliated to the Saracens Hertfordshire Cricket League.
1. Aims and Objectives
lTo foster and promote the sport of cricket at all levels within the community and within the sport, providing opportunities for recreation, coaching and competition.
lTo manage the club facilities.
lTo ensure a duty of care to all members of the club
The Club seeks to provide a welcoming environment for players to participate in League and Friendly cricket matches. Teams are selected on cricketing ability applicable to each team and provides the same opportunity to players regardless of their age, sex, origins, colour, religious belief or background.
Membership of the club shall consist of officers of the club and members. Membership of the club shall be open to any person completing a membership application form and by paying the relevant subscription/joining fees as determined by the Annual General Meeting of the club members.
There shall be four of classes of membership available. These are:
lJunior Member (Under 18 years of age)
lHonorary/ Life Member
All members will be subject to the regulations of the constitution and, by joining the club, will be deemed to accept these regulations and the clubs codes of conduct.
The Executive Officers of the club shall be as follows:
lSocial sub committee
5. Election of Officers
All officers shall be elected at the Annual General Meeting of the club, from, and by, the members of the club. All Officers are elected for a period of one year, but may be re-elected to the same office of another office the following year.
6. General Committee
The affairs of the club shall be conducted by a General Committee comprising of the Executive Officers of the Club and other members elected from, and by, the Full Members of the Club. Only these members of the General Committee shall be entitled to vote at General Committees. The General Committee will be convened by the Secretary and shall meet at agreed intervals and not less than four times per year. The quorum requires for business to be agreed atGeneral Committees shall be four officers.
The duties of the General Committee shall be:
lTo control the affairs of the Club on behalf of the members.
lTo keep accurate accounts of the finances of the club through the Treasurer.
lThese should be available for reasonable inspection by members and should be audited before every Annual General Meeting. The Club shall maintain a bank current account and the following officers shall be authorised to sign club cheques: two from the Chairperson, Treasurer and Secretary.
lTo co-opt additional members of the Committee as the Committee feel this is necessary. Co-opted members shall not be entitled to a vote on the Committee.
lTo make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairperson shall be entitled to an additional casting vote.
7. General Meetings
The Annual General Meeting of the club shall be held not later than the end of March each year. 21 days notice shall be given by email to club members of the Annual General Meeting. Members must advise the Secretary in writing of any other business to be moved at the Annual General Meeting at least 7 days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting to Members not less than 5 days before the meeting.
The business of the Annual General Meeting shall be to:
lConfirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting
lReceive the audited accounts for the year from the Treasurer
lReceive the annual report of the Committee from the Secretary
lElect an auditor
lElect the Officers of the Club (i.e. President; Chairperson; Members)
lReview club subscription rates and agree them for the forthcoming year
lTransact such other business received in writing by the Secretary from
lMembers (14) days prior to the meeting and included on the agenda Special General Meetings may be convened by the General Committee or on receipt by the Secretary of a request in writing from not less than 10 Full Members of the club. At least 21 days notice of the meeting shall be given.
l Nominations from candidates for election of Offices shall be made in writing to the Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Full Members and must be seconded by another Full Member.
l At all General Meetings, the Chair will be taken by the Chairperson or, in their absence, by a deputy appointed by the Club or by Full Members attending the meeting. Decisions made at a General Meeting shall be by a simple majority vote from those Full Members attending the meeting. In the event of equal votes, the Chairperson shall be entitled to an additional casting vote. Each Full Member of the Club shall be entitled to one vote at General Meetings
8. Alterations To The Constitution
Any proposed alterations to the Club Constitution may only be considered at an Annual a General Meeting shall be 10 Full Members and 4 Officers or Special General Meeting, convened with the required written notice of the proposal.
Any alteration or amendment must be proposed by a Full Member of the Club and seconded by another Full Member. Such alterations shall be passed if supported by not less than two-thirds of those Full Members present at the meeting, assuming that a quorum has been achieved.
All club monies shall be banked in an account in the name of the club. The Treasurer will be responsible for the finances of the club. The financial year will end on 30th September. The Treasurer will present an audited statement of annual accounts at the AGM. Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two officers.
10. Discipline and Appeals
All complaints regarding the behaviour of members should be lodged in writing with the Secretary. The General Committee will meet to hear complaints within 14 days of a complaint being lodged. The General Committee has the power to take appropriate disciplinary action, including the termination of membership.The outcome of the disciplinary hearing shall be put in writing to the person who lodged the complaint and the member against whom the complaint was made within (number of) days following the hearing. There shall be a right of appeal to the General Committee following disciplinary action being given. The General Committee shall consider the appeal within 14 days of the Secretary receiving the appeal.
If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution. If at that Special Meeting, the resolution is carried by at least two-thirds of the Full Members present at the meeting, the General Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club. After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the Full Members of the Club, but shall be given or transferred to another voluntary cricket organisation in the area having objects similar to those of the Club.
Wheathampstead Cricket Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members
SIGNED: D. Tree (Chairman) SIGNED: P Robbins (Secretary)
DATE: 7th Dec 2009 DATE: 7th Dec 2009